This Agency Reduced Keyword Analysis Time by 80% with our new Agent, Helium

Introduction

CoreTrex is a full-service e-commerce agency managing Amazon and Walmart accounts for multiple clients. Keyword analysis, one of their most critical workflows, was eating up multiple days each month. Manual exports, spreadsheet consolidation, and tool switching. It was the definition of grunt work. Then our AI Agent, Helium, changed everything. CoreTrex optimized their keyword analysis process and got time back to focus on what actually grows the business.

Challenge

At CoreTrex, every hour saved on reporting is an hour that goes into growth strategy. But building a single client-ready keyword report meant bouncing between tools: open Keyword Tracker, pull rankings for an ASIN, log them in a spreadsheet, switch to Magnet for search volume, export at the individual keyword level, then consolidate and format everything by hand. 

Their Digital Marketing Specialist, Noah, explained: “It’s not just looking at a static view of here’s where things are at now. It’s also important to see the trend lines.” Building those trend lines meant clicking through charts and reorganizing exports to line up months of ranking shifts against search volume changes. The process was so time-intensive that CoreTrex could only pull these reports once or twice a month per brand, which meant missed opportunities whenever performance shifted between cycles. 

Solution

When Helium launched, Noah immediately saw how it could co that entire workflow into a single conversation. Instead of tool-switching and manual exports, Noah now opens Helium and simply asks: “Here’s the ASIN. Give me a report on how our keyword ranking has shifted over the last few months for top keywords, and then also give me search volumes for those keywords.”

Within minutes, Helium returns a comprehensive report pulling from multiple data sources – keyword rankings from Keyword Tracker, search volume trends from Magnet, all organized and ready to use. No exports. No manual consolidation. No switching between tools.

| “Being able to run reports super quickly and see how our keyword rankings have shifted over the last couple months – it would have just taken us loads more time to comb through all the data and organize it manually.”

Results

Faster frequency, same accuracy: The speed advantage transformed how often CoreTrex can analyze keyword performance. A solid keyword ranking report that used to take 30 to 45 minutes per ASIN now takes just 5 to 10 minutes. That cut analysis time by roughly 80%. They can now pull fresh keyword analysis whenever they spot a trend or concern, turning reactive reviews into proactive optimization.

Quicker decisions on keywords and spend: Because the team can now pull data much faster, they act on it faster.

| “Being able to see that data quicker allows us to act on it a lot quicker. We’ve definitely made changes a lot quicker, just because we can see not only how our keyword ranking is looking right now, but how it’s changed in the last few weeks or the last few months.”

The result is more informed, nimble decision-making on keyword targeting and ad spend allocation. The team is no longer making strategy calls on incomplete or stale data.

Competitive edge at an agency: For an agency managing multiple client accounts, that speed compounds. Every hour saved on reporting is an hour reinvested in strategy. By automating the manual grunt work, Noah’s team can serve more clients without increasing headcount, or deepen their service for existing clients.

For agencies and power users managing multiple accounts, Helium delivers complex, multi-source answers in minutes instead of hours. That speed helps teams spend less time reacting to reports and more time proactively optimizing performance. 

Ready to pull keyword and ranking reports in minutes instead of hours? Sign up or upgrade to the Helium 10 Diamond plan to access our new Helium Agent and let AI do the data gathering for you.